AIRC Workflow
AI Review Committee agenda, briefing packs, decisions, and post-meeting tracking — generated end-to-end.
Next meeting
Thursday,
4 June 2026
4 June 2026
10:00 AEST · Chair: Director Corporate Services
Attendees
- · GM (Sponsor)
- · Director Corporate Services (Chair)
- · CIO
- · Risk Manager
- · Privacy Officer
- · Records Officer
- · Governance Lead (Secretariat)
Agenda items
4
4 high-risk · 2 at G0
Agenda
1
UC-002High riskG2
Predictive maintenance — water mains
Recommend: Approve with conditions
Briefing note
Workpaper complete pending Records sign-off. Recommended conditions: 6-month review, false-positive rate < 15%, human-in-loop for any pipe-replacement spend > $25k.
Decision will write to audit log · all attendees notified
2
UC-003High riskG1
Planning enquiry chatbot
Recommend: Defer
Briefing note
Vendor not yet selected. RFQ closes 2026-06-14. AIRC to review at July meeting with shortlist + Privacy Impact Assessment.
Decision will write to audit log · all attendees notified
3
UC-004High riskG0
ChatGPT — staff shadow use
Recommend: Approve with conditions
Briefing note
Recommend: hard-block personal accounts via M365 DLP; replace with sanctioned Copilot access (already approved under UC-001); mandatory training before re-enable.
Decision will write to audit log · all attendees notified
4
UC-008High riskG0
DA assessment summariser
Recommend: Approve
Briefing note
Low-risk path: Azure OpenAI in AU East tenant, no PII retention, summary always reviewed by assessing officer. Move to G1 workpaper.
Decision will write to audit log · all attendees notified
Recent meetings
| Date | Items reviewed | Decisions | Minutes |
|---|---|---|---|
| 7 May 2026 | 3 items | 2 approved · 1 deferred | View pack → |
| 2 April 2026 | 5 items (charter approval) | 5 approved (incl. AIRC charter) | View pack → |
| 5 March 2026 | 2 items | 1 approved · 1 rejected (HR shortlisting) | View pack → |