Good morning, Bob.
Here's what's happening at Western Council today.
AI use cases tracked
12
5 in production · 6 in assessment
Shadow AI signals
6
8 new in last 7d · awaiting triage
High-risk open
5
Active assessment or AIRC review
AIRC queue
4
June 4 meeting · 10:00 AEST
AG findings closed
1/10
70% in progress or closed
Next AIRC meeting
Thursday 4 June 2026 · 10:00 AEST
UC-002
Predictive maintenance — water mains
Workpaper complete pending Records sign-off. Recommended conditions: 6-month review, false-positive rate < 15%, human-in-loop for any pipe-replacement spend > $25k.
Approve with conditionsG2 · High
UC-003
Planning enquiry chatbot
Vendor not yet selected. RFQ closes 2026-06-14. AIRC to review at July meeting with shortlist + Privacy Impact Assessment.
DeferG1 · High
UC-004
ChatGPT — staff shadow use
Recommend: hard-block personal accounts via M365 DLP; replace with sanctioned Copilot access (already approved under UC-001); mandatory training before re-enable.
Approve with conditionsG0 · High
UC-008
DA assessment summariser
Low-risk path: Azure OpenAI in AU East tenant, no PII retention, summary always reviewed by assessing officer. Move to G1 workpaper.
ApproveG0 · High
Recent activity
- 2026-05-26 09:14AIG Sentinel detected new AI feature in TechnologyOne v25.3 — 12 staff already accessing 'Smart Insights' summariser. DISC-2026-0042 staged for triage
- 2026-05-25 16:42AIG Sentinel detected Copilot Studio app deployed by Marcus Webb (Planning) DISC-2026-0041 staged as candidate UC-013
- 2026-05-27 14:32Bob Millward added briefing note to AIRC June 4 — UC-004 ChatGPT shadow use
- 2026-05-27 11:18James O'Connor responded to questionnaire Q-2026-05 Annual re-attestation
- 2026-05-26 16:45Linda Park uploaded evidence to UC-002 Predictive maintenance — water mains
- 2026-05-26 09:22Privacy Officer signed off on UC-007 Rates valuation — anomaly detection
- 2026-05-25 17:01Bob Millward intake submitted for UC-002 Predictive maintenance — water mains
Live questionnaire
Auto-populating your AI inventory from team responses
Q-2026-04
Q2 Shadow AI sweep — all department heads
To: Department Heads + Team Leads
34 of 38 responded89%
✨ 5 new AI use cases auto-detected from responses
AG findings
View all →AG-01Council does not maintain a centralised AI inventory
AG-02No documented AI strategy approved by Council
AG-03No AI Review Committee charter in force
AG-04Per-use-case risk assessments not performed
AG-05No transparency register published for residents
⚠
5 high-risk use cases need attention this fortnight
Predictive maintenance — water mains · Planning enquiry chatbot · ChatGPT — staff shadow use · Rates valuation — anomaly detection · DA assessment summariser