Questionnaires
The headline AIG Sentinel feature. Send a short questionnaire to your teams; the AI inventory populates itself from their responses.
Department heads, ICT, CX, or a custom group.
A short branded questionnaire, ~5 minutes to complete, link to a council-branded form.
Each response is parsed for AI tools and use cases. The inventory auto-populates.
High-risk use cases are auto-staged at G0 with the Governance Lead notified.
Active questionnaires
Sample: AI usage discovery questionnaire
What recipients see in their email
Hi {first name},
Council is building a complete picture of every AI tool we use — for the AG, residents, and our AIRC. Your responses populate it for {department} directly. No follow-up, no chasing.
Five minutes max. Honest answers only — "I tried ChatGPT once last month" is exactly the kind of thing we need to know.
- Which AI tools do you (or your team) currently use, including any web-based products like ChatGPT, Claude, or Copilot?
- Are any of your team members using personal/individual AI accounts (e.g. ChatGPT personal) for work tasks?
- Does your team operate any AI-enabled feature inside an existing council system (e.g. M365 Copilot, RPA, document classifier)?
- Are any AI tools you use making decisions that affect residents (planning, rates, complaints, eligibility)?
- Is any AI tool you use trained on, or sent, resident personal information?
- Has your team procured any AI service in the last 12 months without it going through the AI Review Committee?
- Is there an AI tool you'd like to pilot that you've held off on because the governance path is unclear?
Thanks,
Bob Millward
Governance Lead