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Bob Millward
Governance Lead

AIAF Workpaper

Cross-mapped NSW AIAF assessment for Predictive maintenance — water mains (UC-002)

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UC-002High riskG1 · In ProgressWater & Infrastructure

Predictive maintenance — water mains

ML model trained on SCADA + work-order history to predict pipe failure 30 days out. Pilot zone: Westbrook CBD network.

Workpaper progress
65%
7 sections complete · 2 outstanding
Privacy
Signed
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Records
Pending
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Risk
Pending
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Legal
Pending

Workpaper sections

Section 1Complete

Use case definition & scope

Clause: NSW_AIAF_v2#1.1
Signed off
Linda Park
2026-05-20

Predictive maintenance ML model for the Westbrook CBD water main network. Pilot zone covers 14.2km of mains across 9 suburbs. Out of scope: stormwater, sewer, recycled water networks (future phase).

Cross-maps to:ISO 42001:2023 · 3.1NIST AI RMF · MAP-1.1
Section 2Complete

Risk tier rationale (provisional → confirmed)

Clause: NSW_AIAF_v2#2.1
Signed off
Linda Park
2026-05-20

Provisional: High (makes decisions about Council asset spend). Confirmed High after assessment — false positives may trigger unnecessary pipe replacement at $25k+ per incident; false negatives may miss imminent failures causing service outage.

Cross-maps to:EU AI Act · Art. 6 (risk classification)NIST AI RMF · MAP-1.2
Section 3Complete

Data — sources, sensitivity, retention

Clause: NSW_AIAF_v2#3.2
Signed off
Linda Park
2026-05-22

SCADA telemetry (every 15 min), asset register (TechnologyOne EAM), work-order history (5 years), BoM weather feed. No resident PII. Retention: 5-year rolling window for training data; predictions retained 7 years per Records Act.

Cross-maps to:ISO 42001:2023 · 6.1.2NIST AI RMF · MAP-2.1OECD AI Principles · 1.2NSW AG LG 2025 · Finding 4
Section 4In Progress

Model — design, training, evaluation

Clause: NSW_AIAF_v2#3.2

Azure ML pipeline; XGBoost classifier. Training set: 8,400 historical failure events. Test set: holdout final 12 months. Currently: F1 = 0.71, FP rate 11.2%, FN rate 8.4%. AIRC condition: FP rate must remain under 15%.

Cross-maps to:ISO 42001:2023 · 6.1.2NIST AI RMF · MAP-2.1OECD AI Principles · 1.2NSW AG LG 2025 · Finding 4
Section 5Complete

Privacy Impact Assessment (PIA)

Clause: NSW_AIAF_v2#3.4
Signed off
Privacy Officer
2026-05-26

No personal information processed. PIA confirms PPIPA/HRIPA non-applicability. PIA artefact: EV-2026-0147.

Cross-maps to:PPIPA 1998 (NSW) · s.10HRIPA 2002 (NSW) · s.8
Section 6Pending

Records Act 1998 — retention classification

Clause: NSW_AIAF_v2#3.5

Awaiting Records Officer review (queued 2026-05-25). Predictions and model decision logs must be classified as State records and retained per GA28 retention schedule.

Cross-maps to:Records Management Act 1998 (NSW) · s.12NSW AG LG 2025 · Finding 7
Section 7Complete

Operational controls & human-in-loop

Clause: NSW_AIAF_v2#3.2
Signed off
Linda Park
2026-05-25

Any predicted failure with recommended spend > $25k must be confirmed by a senior water engineer before works are scheduled. Predictions reviewed monthly by Water & Infra team. Manual override always available.

Cross-maps to:ISO 42001:2023 · 6.1.2NIST AI RMF · MAP-2.1OECD AI Principles · 1.2NSW AG LG 2025 · Finding 4
Section 8Complete

Vendor & technology stack

Clause: NSW_AIAF_v2#3.2
Signed off
ICT
2026-05-21

Azure ML (AU East), Python 3.11, XGBoost 2.1, MLflow tracking. Hosted in Council's own Azure tenant (no third-party SaaS). Data sovereignty: never leaves AU.

Cross-maps to:ISO 42001:2023 · 6.1.2NIST AI RMF · MAP-2.1OECD AI Principles · 1.2NSW AG LG 2025 · Finding 4
Section 9Complete

AIRC briefing note & proposed conditions

Clause: NSW_AIAF_v2#5.4
Signed off
Bob Millward
2026-05-26

Recommend Approve with Conditions at G2. Conditions: (a) FP rate must remain < 15% reviewed monthly; (b) human-in-loop for spends > $25k; (c) 6-month formal review by AIRC.

Cross-maps to:NIST AI RMF · GOVERN-2.1
Auto-generated, not authored: AIG Sentinel populated this workpaper from the G0 intake form plus the predictive-maintenance project context. Section text is editable but every section maps to an NSW AIAF clause with explicit cross-maps to ISO 42001, NIST AI RMF, OECD AI Principles and the 2025 NSW AG findings. When AIAF v3 ships, this workpaper re-maps automatically.