Family B · Governing and deciding
Correspondence, ministerial and council support
Briefs, questions on notice and correspondence for ministers and parliament; agendas, papers, minutes and resolutions for cabinet and councils; and the decisions, delegations and interests registers every other service enforces against.
Correspondence, ministerial and council support (MG-14) is one of the twenty-one MeshGov services, in the "Governing and deciding" family. Briefs, questions on notice and correspondence for ministers and parliament; agendas, papers, minutes and resolutions for cabinet and councils; and the decisions, delegations and interests registers every other service enforces against. It replaces ministerial correspondence system, council meeting management software and delegations register spreadsheet. AI agents carry the work end to end; a named officer takes every decision with legal effect on a person, a business or public money. It is core at federal level, core at state level, core at local level.
What it replaces
- Ministerial correspondence system
- Council meeting management software
- Delegations register spreadsheet
What it reacts to
- Correspondence received
- Question on notice tabled
- Meeting scheduled
- Decision or resolution made
- Interest declared
The agents that carry it
Correspondence agent
Triages and drafts replies with the relevant history and policy attached, and chases the deadline.
Papers agent
Assembles briefs, cabinet and council papers and agendas from the owning services, and drafts minutes.
Registers agent
Maintains the decisions, delegations and interests registers, which the other services enforce at the point of decision.
Where a person decides
No decision with legal effect on a person, a business or public money is taken by an agent alone. In Correspondence, ministerial and council support, these decisions are held for a named officer, with the agent's evidence and recommendation attached.
| Decision | Who decides | Why a person |
|---|---|---|
| Every decision and resolution | Minister, mayor or councillors | Elected authority |
| Sign-off of a ministerial reply | Minister or delegate | Public commitment |
Records it writes
Reply as sent · Brief · Agenda, papers and minutes · Decisions register · Delegations register · Interests register
Before MeshGov: the baseline this service is measured against
Correspondence a year
9,800
ministerial and council
Replies late
22%
today, past the 10-day standard
Papers assembled by hand
100%
today; from the owning services on MeshGov
Delegations enforced at decision
none
today; every decision on MeshGov
Levels of government: core at federal level, core at state level, core at local level.
Questions buyers ask about Correspondence, ministerial and council support
- What does MeshGov Correspondence, ministerial and council support do?
- Briefs, questions on notice and correspondence for ministers and parliament; agendas, papers, minutes and resolutions for cabinet and councils; and the decisions, delegations and interests registers every other service enforces against. It reacts to events such as correspondence received, question on notice tabled and meeting scheduled, and writes reply as sent, brief, agenda, papers and minutes and decisions register as records.
- What systems does Correspondence, ministerial and council support replace?
- Ministerial correspondence system, Council meeting management software and Delegations register spreadsheet. Because the service runs on the MeshGov platform, the licence, integration and upgrade costs of those systems retire with them.
- What do the AI agents do in Correspondence, ministerial and council support?
- The correspondence agent triages and drafts replies with the relevant history and policy attached, and chases the deadline. The papers agent assembles briefs, cabinet and council papers and agendas from the owning services, and drafts minutes. The registers agent maintains the decisions, delegations and interests registers, which the other services enforce at the point of decision.
- Which decisions does a person still take?
- Agents never take a decision with legal effect on a person, a business or public money. In Correspondence, ministerial and council support, a person decides every decision and resolution (minister, mayor or councillors) and sign-off of a ministerial reply (minister or delegate). The record shows who decided, why, on what evidence and under which delegation.
- Which levels of government use Correspondence, ministerial and council support?
- It is core at federal level, core at state level, core at local level. MeshGov was checked against the Australian Government Architecture, the AGA Business Reference Model, the Queensland Government Enterprise Architecture and the UK Local Government Business Model, and serves government in any country.