AIRC_minutes_2026-05-07_signed.pdf
EV-2026-0144 · AIRC Minutes · linked to Asset image classification — road defects
Artefact ID
EV-2026-0144
Type
AIRC Minutes
Linked use case
Uploaded by
Bob Millward
Uploaded at
2026-05-08 10:32
Size
188 KB
SHA-256
c890…7f1d (truncated for display)
Hash chain
Verified · chained to previous entry
Summary
Signed minutes of the 7 May 2026 AI Review Committee meeting. 3 use cases reviewed; 2 approved, 1 deferred.
Chain of custody
Drafted by Governance Lead during meeting. Reviewed and signed by Chair 2026-05-08 10:30 AEST. Hash chained at upload.
Meeting record
Date
2026-05-07 (10:00–11:35 AEST)
Chair
Director Corporate Services
Attendees
7 present
Present
- · GM (Sponsor)
- · Director Corporate Services (Chair)
- · CIO
- · Risk Manager
- · Privacy Officer
- · Records Officer
- · Governance Lead (Secretariat)
Apologies
- · Legal (apology accepted; written briefing provided)
Decisions
UC-005 Asset image classification — road defects (move G2 → G3)
Approved unanimously to scale from CBD pilot to full council road network.
Conditions
- ·6-month formal review
- ·FP rate to remain < 8% (currently 5.1%)
- ·Vendor must notify Council of any scope extension before activation
Vote: 7 for · 0 against · 0 abstain
UC-001 Microsoft 365 Copilot (move G1 → G2)
Approved with conditions. Move to pilot go-live for 280 staff.
Conditions
- ·Mandatory staff training before per-user enable
- ·Quarterly review of Microsoft compliance position
Vote: 7 for · 0 against · 0 abstain
UC-007 Rates valuation anomaly detection (initial G1 review)
Deferred to June AIRC pending fairness audit completion.
Conditions
- ·Fairness audit across suburb / postcode dimensions required
- ·Procurement to verify Valuer-General data licence permits ML use
Vote: Deferred